How To Maximize Work Output: 9 Output Maximization Tips


What is one way to maximize your work output?


To help you maximize your work output, we asked organizational experts and business leaders this question for their best advice. From finding technologies that save time to prioritizing and blocking off time, there are several easy ways you can maximize your work output.


Here are nine ways to maximize your work output:

  • Find Technologies to Save Time

  • Create Efficiency With Digital Faxing

  • Establish Workflows to Keep Timelines

  • Leverage Agile Methods to Deliver Value

  • Work in Short Bursts

  • Switch Up Your Scenery

  • Plan Your Calls

  • Prioritize and Block Your Time

  • Organize Your Work With PM Software


Find Technologies to Save Time

Our approach to pipe rehabilitation using trenchless Spiral Wound lining allows us to go through the planning and project management phases quickly. The invasive strategy of digging and replacing piping takes time. We are positioned to maximize work output with our trenchless technology. This strategy makes for an affordable solution in minimal time.


Ryan Shallenberger, SEKISUI


Create Efficiency With Digital Faxing

For me, the best way to maximize my work output is to find and create efficiencies in my daily recurring and more mundane tasks so that I can save my brainpower for the more complex, critical projects in my schedule. One way I have saved time in my day-to-day tasks is by using the iFax app to send and receive any documentation that requires my attention. It helps me easily store, send and access all of my important documents without having the frustrations of dealing with a physical fax machine. It saves me time during the day and helps me do my part in saving the environment as a bonus!


Eli Patashnik, iFax


Established Workflows to Keep Timelines

We maximize our work output through good project management. It starts with having a well-documented process so everything flows and the team knows who is working on what and how. With the right tools in place, we are able to keep up with the timelines we have promised our clients. Doing so requires constant communication between team members, partners, and everyone in between.


Jenn Christie, Markitors


Leverage Agile Methods to Deliver Value

Our agile coaching helps transform businesses so they can deliver value quickly. By adopting agile practices and integrating business agility throughout the organization, your team will experience better collaboration and improved efficiency. One way to do this is by utilizing a kanban project methodology, which is a linear project strategy that focuses on continuous delivery.


Michael Thompson, LurnAgile


Work in Short Bursts

I am most productive when working in small increments with frequent breaks — my usual schedule is one hour of work and then a small break, followed by another one hour and a longer break. I've found these breaks to almost serve as a mental reset, and they allow me to return to my tasks refreshed with a low risk of burnout. In addition, I can now feel when I need to take a break — I can feel my focus slipping and the likelihood I'll just waste time online increasing — that is when I need to take a break the most so I can return to my output at close to 100%.


Quincy Smith, ESL Authority


Switch Up Your Scenery

It's amazing how refreshing a simple change of scenery can be. And now that everyone's working from home, we have a lot more options about where and how we work. I have three different "offices" around the house, and one of them is a laptop attachment for my treadmill so I can exercise while working. Of course, these aren't actual offices – they're just comfortable, quiet, and well-lit areas around the house. When I'm about to start work on an especially tedious task, I'll move to a different location, and it's like pushing the reset button on my brain.


Chloe Brittain, Opal Transcription Services


Plan Your Calls

Consider managing your phone calls yourself. Unless you're expecting an important call, turn off your phone when you’re about to work on a project that needs your full attention. Turning your phone off eliminates distractions. You can set aside a structured time to make all your outgoing calls, so you spend less time trying to reach people and more time in productive conversations.


Scott Rosenberg, MaryRuth's Organics


Prioritize and Block Your Time

With the nature of constant messages and emails flooding our inboxes, it's easy to get distracted. Time blocking, for example, can be a great way to maximize your productivity and allows you to complete the highest priority tasks first. You can even try blocking time in your calendar for checking emails; that way, it's built into your day, and you don't have to stop what you're doing each time a new message comes in.


Marissa Litner, SmartRent


Organize Your Work With PM Software

I use a project management software to create productive organizational habits and remove my ability to give in to laziness — it makes my days more efficient, leaving me with more time to take the lead on new projects and work towards my goals. Specifically, I use my project management software to schedule ten minutes daily for work towards my big-picture goals, and I can incrementally inch towards them through consistency and a commitment to being as organized as possible — it pays off in the long run.


This is also useful when you have projects or daunting tasks you’re not excited to complete. Scheduling 10-minute increments throughout your day to work on your least favorite projects will get them done painlessly and efficiently.


Vincent Bradley, Proper Wild


Terkel creates community-driven content featuring expert insights. Sign up at terkel.io to answer ques